External job description

Job summary

We are currently seeking an Administrative Assistant to serve as support to our Data Center Construction Managers. Ideal candidates will partner with multiple Data Center Construction Managers to handle administrative tasks and freeing up the CM’s time to focus on organizational goals.

We are looking for a proactive team partner to address the CM’s needs. A person who is a quick thinker, flexible and adaptable to changing project demands and priorities. You will be pivotal to the success of a well-run, efficient, productive and happy team and frequently find yourself in the center of everything that happens on the team.

Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your Data Center CM Admin tasks of:

• Coordination of necessary activities & schedules with other AWS and Stakeholder Teams

• Security badge access requests and vendor on-boarding/access to our Data Centers

• Updates/changes to project documents as directed by the CM/Team

• Assist with project closeout documentation

• Change Management Approval – document management

• Team wiki updates

• Misc. project support for new hires

• Stakeholder schedule & meeting coordination

• Track delivery of material as required

• Management of MCM (Permit to Work) documentation & scheduling

• PO creation and CAR extension request

• Travel & Holiday/Employee Leave arrangements

• IT equipment procurement

• Update the AWS Rev. (Playbook for tracking key project dates) at the managers’ request

• Project input requests for the start-up, execution and close out of projects

• Project funding submissions, Vendor Purchase Requests and Orders

Key job responsibilities

Knowledge of Microsoft Office Suite – Word, Excel and Outlook required; advanced knowledge of SharePoint (or similar) preferred.

– Experience in planning ahead and managing time effectively

– Excellent organizational skills Ability to thrive in an ambiguous environment, and when given a deadline you know how to motivate yourself to deliver results.

– Attention to detail with the ability to manage competing priorities simultaneously Strong verbal and written communication skills

AMAZON CONFIDENTIAL

Adaptive

RFQ-CM-IAD145

DO NOT DISTRIBUTE – SUBJECT TO NDA DESTRUCTION OBLIGATIONS

A day in the life

– Badge requests and vendor on-boarding

– Project input request

– Project funding submission, Vendor Purchase Requests and Orders.

– Changes to the Risk Assessment, Method of Procedure templates, etc.

– Change Management Approvals and schedule coordination

– Managing of scopes of work

– Track delivery of material with the Power and Cooling Supply team

– Coordinate plans for internal equipment transfers

– IT equipment procurement

– Team wiki updates

– Travel arrangements.

– Update Rev. (Playbook of key project milestones)

– Update status at the managers’ request

– Misc. project support for new hires Closeout documents (Agile, daily scans, Quality Control, etc.)

– Manage requests for access

About the team

The DCCD Team (Data Center Construction Dept) is responsible for the construction of our Data Center projects from receipt of design documents to handover to the AWS Operations team. The close-knit team operates in a fast paced and changing environment, pushing innovation and new processes at all times. The team work in a collaborative partnership with all stakeholders with Customer Obsession at the forefront of their day to day activities to ensure milestone dates are constantly met for business capacity needs.

Basic qualifications

Knowledge of Microsoft Office Suite – Word, Excel and Outlook required; advanced knowledge of SharePoint (or similar) preferred.

Preferred qualifications

– Experience in planning ahead and managing time effectively

– Excellent organizational skills

– Ability to thrive in an ambiguous environment, and when given a deadline you know how to motivate yourself to deliver results.

– Attention to detail with the ability to manage competing priorities simultaneously

– Strong verbal and written communication skills