Job Description

The responsibilities of the Secretariat include: 
  • ensuring that relevant information is made available on a timely basis to the Company
  • supporting company members in the discharge of their functions and in meeting requirement 
  • ensuring good information flows between senior management and the other departments as well as facilitating induction, mentoring and assisting with on-going professional development as required

Principal Secretariat Duties

•             Scheduling and co-ordination of meetings, including preparation of work programmes, agendas and drafting of minutes.

•             Ensuring that relevant information is made available on a timely basis.

•             Drafting and review of Board and committee papers.

•             Advising the company departments of related matters and providing support to company's members in the conduct of their duties.

•             Drafting Annual Report, submission of Report and Financial Statements. 

•             Development of corporate policies and procedures in line with best practice and applicable legislation. 

•             Maintenance related sections of corporate websites.

•             Provision of support in relation to annual effectiveness reviews and ensuring that Terms of Reference reflect review findings.


Requirements

Knowledge

•             A third-level honours degree or professional qualification.

•             A detailed knowledge of corporate governance standards/codes including the Code of Practice for the Governance of State Bodies.

•             A good understanding of investment/financial markets.

 

Experience

•             A minimum of 5 years relevant experience, working closely with senior management including non-executive directors.

•             Experience developing key relationships and the ability to communicate (verbal and oral) at all levels within the corporate environment.

•             Previous experience as Board/committee secretary an advantage.

 

Skills

•             Excellent verbal and written skills including report writing with the ability to tailor communications to effectively reach targeted audience.

•             Strong knowledge of relevant legal and governance requirements.

•             Ability to interact effectively with all levels throughout the company.

•             Strength of character and a high level of integrity.

•             A strong stakeholder focus, especially the ability to engage and influence/negotiate with individuals at all levels, particularly at Senior Management and Board level.

•             Ability to work as part of a team and the ability to work collaboratively with others.

•             Exercise discretion in handling confidential and sensitive information.

•             Accuracy and an eye for detail.

•             Ability to work independently and on own initiative.

•             Ability to work under pressure and to tight deadlines.

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