Job Description
About the Role
Manage maintenance contracts and
capital expenditure in line with statutory regulations, Health & Safety regulation and best
practice procurement policy. Champion energy efficiency and sustainability initiatives
across the site.
Key Responsibilities
1. Grounds and Building Maintenance
• Responsible for managing all grounds/building maintenance requirements
including any refurbishment needs.
• Monitoring all PPM (Planned Preventative Maintenance) and reactive maintenance
work that may impact on the events calendar, liaising with the appropriate personnel
to ensure the PPM can be completed.
• Supervising RDS operational staff on maintenance related work and liaising with
contractors for maintenance and development work.
• Ensure facilities related issues are identified, tracked, reported on and resolved in a
timely manner
• Negotiate contracts with vendors and ensure they are fit for purpose, cost effective
and incorporate appropriate Service Level Agreements.
• Responsible for coordinating and management of staff related facilities requests
such as workstation re-configurations maximising best use of space.
• Managing selected Capital Expenditure for the Society.
• Responsible for facilities records management.
• Contributing to the creation of a sustainable environment and supporting the
achievement of appropriate international standards and management systems.
2. Health & Safety
• Ensure the buildings meet health and safety requirements and comply with all
regulations. This will include acting as point of contact for site inspections by external
bodies.
• Managing, recording and scheduling all items relevant to the Fire Register.
• Ensure that all contractors and staff are H & S compliant.
• Identify staff training requirements to include: Safe Pass, Working at Heights, MEWP,
Forklift, Counter Balance
• Accident investigation and reporting, liaising with Loss Adjusters on accident
notifications.
• Identify hazards and implement safety strategies.
• Issuing and recording of all event safety data.
• Responsibility for temporary structures used on site for events.
3. Annual Dublin Horse Show
• Update, issue and collect exhibitor safety declarations and documentation.
• Liaise with medical personnel on their requirements and duties for the show.
• Liaise with Civil Defence and Fire Fighting service providers.
• Work closely with the RDS team, contractors, sponsors and others on a variety of day to
day duties to ensure the overall smooth running and success of the show.
• Participating in any other RDS projects, events or activities as directed by the Chief
Executive
Person Specification
Personal Attributes
• Motivated individual with initiative and common sense who can work accurately under
pressure to tight deadlines, with a proven ability to prioritise;
• A strong team player with the ability to build and maintain positive working
relationships internally and externally;
• Ability to multitask and troubleshoot quickly on his/her feet with sound judgement;
• Conscientious and organised with excellent attention to detail.
• Flexible in working hours to ensure the business objectives of the RDS are met
Qualifications
• Third level qualification in a relevant discipline such as: building services, mechanical
engineering, facilities management, building construction or quantity surveying
• Health and Safety accreditation advantageous
Experience
• At least 5 years’ experience in a similar position in a service orientated, customer
focused organisation, preferably a venue of a similar size and status;
• Good working knowledge of health & safety;
• Demonstrable experience in a similar environment advantageous.
• Familiarity with compiling and managing comprehensive asset and risk registers for
delivery of an effective planned maintenance schedule;
Skills
• Strong skills and familiarity with industry specific software such as AutoCad or MS
Project;
• Excellent interpersonal and communication skills;
• Strong planning, organisational and project management skills;
• Good analytical and problem-solving skills.
A flexible working approach is a must within a site that operates up to 24 hours a day and
7 days a week. Candidates must be capable of managing work demands during the week
and at weekends. There will be a regular requirement to work outside of office