Job Description

The PMO Coordinator will
report to the Senior Manager within the Engineering Servies team. They will be responsible
for providing administration and coordination support across full portfolio of
projects at ADL. The successful candidate will have experience within the
pharmaceutical or biotech industry. They will be detail orientated and capable
of administrating large data sets, similar to document and drawing control
functions.

 

 

The ideal candidate will
have:

•         
Experience in a project administration, coordination and management role in a
pharmaceutical or biotech manufacturing facility.

•         
Be comfortable engaging with site SMEs and managers along with global
functions.

•         
Be detail orientated with the ability to support the administration and
coordination of a large project portfolio.

•         
The ability to work independently, identifying significant detail and areas
that require specific focus within the portfolio.

•         
A passion for continuous improvement applied to project management.

 

Scope of Role:

•         
Provide support to project managers and end users to initiate and establish
projects.

•         
Track projects through their full life cycle.

•         
Prepare regular portfolio status reports for cross functional review.

•         
Provide administrative and coordination support to Stakeholder meetings

•         
Work with project managers to develop and maintain the  high level Project
schedules and identify clashes with other projects within the portfolio.

•         
Effectively communicate with everyone involved in project delivery at Amgen Dun
Laoghaire.

•         
Support with any controlled project changes required, including scope and
milestones.

•         
Execute prudent risk and issue management.

•         
Maintains Actions/Risk and Decision logs

•         
Generates and owns the GMP change control.

•         
Leads Team meetings and cross functional collaboration

•         
Works with resource managers from across the organisation to effectively obtain
and allocate resources to complete projects on time.

 

Compliance Related
Tasks:

•         
Always ensure compliance to cGMP 

•         
Ensure safety & compliance standards are maintained to the highest
standards

•         
Ensure financial compliance in line with Business & Financial guidance

•         
Support a culture of personal responsibility within reporting structure 

 

Skills & Knowledge:

•         
High Energy and Commitment

•         
Ability to work independently

•         
Ability to deliver a structured and routine PMO service

•         
Capable of resolving issues of conflict effectively

•         
Strong communicator

•         
Ability to identify gaps/risks and escalate for resolution

•         
Uses strong relationships to identify requirements and potential opportunities

•         
Employs project management techniques and Problem Solving

•         
Provides leadership, guidance, and advice in own field of project management

•         
Ability to develop reports and project management tools using existing software
applications

 

Qualifications and
Experience 

•         
Technical Degree or equivalent

•         
Experience in a Life Science / Pharmaceutical / Biotechnology Environment

•         
Preferred Experience: Project Engineering & Management, Aseptic Filling
Line Operations, MES/EMBR, Validation, Greenfield / Brownfield start up

 

Systems / Equipment:

•         
MS Office, MS Project, MS PowerPoint and MS Visio, Sharepoint, Smartsheet

•         
Change Control & Document Management Systems

•         
Preferred Requirements: Smartsheet