Project Support Administrator

Job
Title:
Project Support Administrator

Reports to
:
Head
of Operations

Job
Family:
Operations

Career
Stream:
Business Support

Career
Zone:
Administrative Roles

Contract
Type:
Permanent

These shall include
but are not limited to:

Provide support to the Operations and Quality
Manager in quality review of records. This involves ensuring appropriate
approvals have been obtained in accordance with procedures.
Support the Head of Operations team in
achieving deliverables including co-ordination of internal and external
reporting and business support including audit and risk reporting.
Provide support to the Records and Systems
Manager in archiving of records.
Provide secretarial support to meetings
including but not limited to scheduling, pack compilation and minute
taking.
Assist with the invoice and requisition
payment processes where requested by co-ordinating necessary documentation
for processing and tracking of invoices and expenses.
Provide support to staff as internal IT and
facilities liaison.
Provide project support to staff in the
preparation of presentations, meeting documentation and meeting invites
etc.
Other ad hoc co-ordination or administrative
tasks as required.

Experience in a similar role is desirable.
High level of proficiency across Microsoft
OfficeÒ (word, excel, PowerPoint, outlook) is
essential; knowledge of Adobe Acrobat, and certification in some or all
Microsoft Office programs would be an advantage
The successful candidate should be able to
demonstrate strong organisational skills, flexibility and an ability to
work in a busy, collaborative, highly professional and dynamic team
environment.
Strong communication and interpersonal skills
High level of attention to detail and accuracy
Enthusiastic and professional approach to work
A third level qualification is desirable.

Benefits including:

Flexible work options including
remote working and variable work hours
An extensive wellbeing programme.
Excellent learning and development
opportunities that allow for full career development within the
organisation.
A diverse range of initiatives:
LGBT+, Gender Matters, Disability Awareness, Sports & Social,
Volunteering and lots more.
Reimbursement of annual
professional membership fees.
Career Average Defined Benefit
Pension Scheme.