Job Description

Position Summary

The Senior Administrative Assistant
of Global Quality will support the Quality department.

 

Principal
Responsibilities

       Schedule
meetings, manage inbox and manage calendars. Handle day to day administrative
responsibilities.

       Preparation
of complex, ever changing international and domestic travel arrangements;
including: booking flights, accommodation, car service, arranging meetings and
preparation of itineraries

       Liaise
with Quality Leadership Team and their staff to coordinate activities and
meetings around the globe. 

       Partner
with Site Leadership Team to ensure smooth coordination and
execution of executive visitors to the site.

       Producing
spreadsheets and presentations in Excel and PowerPoint

       Handle
extremely confidential and proprietary information with utmost discretion

       Act
as gatekeeper, screening phone calls, responding or delegating to insure timely
response

       Coordinate
both small and large meetings, conference calls and global video conferences
including advanced preparation of materials and audio/visual facilities

       Arrange
visitors travel plans as required.

       Process
invoices and expenses ensuring all are paid on time while adhering to strict
compliance guidelines, play a key role in budget tracking

       Open
and manage Purchase Orders in SAP

       Mailing,
tracking and documenting confidential documents and tax returns

       Responsible
for filing, copying, scanning and faxing

       Assist
audit inspection preparations and training administration  

       Other
duties as assigned


Requirements

Qualifications

  • Diploma in Business Studies or
    equivalent, 
  • Strong Administrative Skills 
  • 4-5 years of experience, 
  • Experience of SAP, documentation, 
  • Knowledge of Excel and PowerPoint,

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