Job Description
The Senior Administrative Assistant
of Global Quality will support the Quality department.
• Schedule
meetings, manage inbox and manage calendars. Handle day to day administrative
responsibilities.
• Preparation
of complex, ever changing international and domestic travel arrangements;
including: booking flights, accommodation, car service, arranging meetings and
preparation of itineraries
• Liaise
with Quality Leadership Team and their staff to coordinate activities and
meetings around the globe.
• Partner
with Site Leadership Team to ensure smooth coordination and
execution of executive visitors to the site.
• Producing
spreadsheets and presentations in Excel and PowerPoint
• Handle
extremely confidential and proprietary information with utmost discretion
• Act
as gatekeeper, screening phone calls, responding or delegating to insure timely
response
• Coordinate
both small and large meetings, conference calls and global video conferences
including advanced preparation of materials and audio/visual facilities
• Arrange
visitors travel plans as required.
• Process
invoices and expenses ensuring all are paid on time while adhering to strict
compliance guidelines, play a key role in budget tracking
• Open
and manage Purchase Orders in SAP
• Mailing,
tracking and documenting confidential documents and tax returns
• Responsible
for filing, copying, scanning and faxing
• Assist
audit inspection preparations and training administration
• Other
duties as assigned
Requirements
- Diploma in Business Studies or
equivalent, - Strong Administrative Skills
- 4-5 years of experience,
- Experience of SAP, documentation,
- Knowledge of Excel and PowerPoint,